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Kentucky Veterinary Technician Association (K.V.T.A.)
Constitution and By-Laws
Article I – Title
The Association shall be known as the Kentucky Veterinary Technician Association, hereafter known
as the Association.
Article II – Purpose/Objective
The purpose or objectives of the association are as follows:
1. To promote the professional and educational advancement of veterinary technicians.
2. To enhance the knowledge and skills of the veterinary technician through continuing education
programs and sponsored sessions.
3. To promote the interests of veterinary technicians through state legislation.
4. To promote and maintain the professional image and high ethical standards of the veterinary
technician.
5. To promote and maintain a cooperative professional relationship with the Kentucky Veterinary
Medical Association and the North American Veterinary Technician Association.
6. To promote the Veterinary Medical profession and the role of the Veterinary Technician.
7. To promote progressive and humane medical care for all animals.
Article III – Membership
Section 1. Active Membership: Active members in the association shall be those who have
graduated from an AVMA accredited veterinary technology education program and registered as a
veterinary technician/technologist in Kentucky. Active membership shall also be extended to
veterinary technicians who are registered, licensed, or certified in another state but are employed in
Kentucky. Active members shall have voting privileges and shall be eligible to hold office.
Section 2. Associate Membership: Associate members of the association shall be those persons
not described in the Active Membership category (Article III. Section 1) including veterinary assistants,
students of an AVMA accredited education program and all others who are interested in supporting
and promoting the KVTA. Associate members shall not be eligible to serve as officers of the
Association, shall not vote in Association affairs, but may at the discretion of the Executive
Committee, serve on committees.
Section 3. Membership dues: Membership to the above categories may be obtained after application
and payment of dues. Annual dues shall be established by the Association. The fiscal year of the
association shall be January 1 through December 31 and there shall be no prorating of dues. Only
active members in good standing may vote for officers or in other affairs of the Association.
Article IV – Officers, Their Election and Duties
Section 1. The Officers of the Association: the elected officers of the association are the: President,
Vice-President/President-Elect, Secretary, Treasurer, and Past-President. These officers shall
compromise the Executive Committee. Each officer shall have one vote with the exception of the
President who shall vote only in order to break a tie vote.
Section 2. Election of Officers:
A. Eligibility: Only active members in good standing with the Association may be nominated for
elective offices. Each officer will also be a member in good standing of NAVTA.
B. Nomination and Election: Active members who are interested in an elected office must submit a
letter of intent to the executive committee by August 1. Active members will be notified of the
nominations through the Association Newsletter and elections will occur at the annual membership
meeting. If more than 1 letter for nomination is submitted, election will be by paper ballot. If 3 or
more letters are submitted, the person with the lowest vote total after the first ballot will be dropped
and another ballot taken until a majority is reached. In the event that no letters of intent are submitted,
nominations will be accepted from the floor at the annual membership meeting.
C. Terms of Office and Installations: Officers newly elected will be installed at the annual
membership meeting. Terms of office shall begin at the close of the annual meeting, in which the
election results are announced, until the close of the next succeeding meeting of the association
when successors to the office are announced.
D. Automatic Succession to Higher Office: The office of Vice-President/President-Elect is an elective
office; at the end of the term of office, The Vice-President/President-Elect will automatically succeed to
the office of President without the formality of election. In like manner, the office of President shall
undertake the office of Past-President of the Association in order to serve in an advisory capacity of
the Association.
E. Duties of the Officers:
1. President: One (1) year term—The President shall:
a. preside at all meetings of the Association and the Executive Committee.
b. coordinate the agenda of all meetings.
c. have the power to break ties.
d. represent the Association in all matters.
e. appoint all committees and monitor their progress.
f. promote the interest and active participation in the Association on the part of the membership and
report activities of the Association by means of the Association Newsletter and speeches.
g. promote the Veterinary Medical Profession and the Veterinary Technology Profession.
h. call meetings of the Executive Committee as needed.
2. Vice-President/President-Elect: One (1) year term—The Vice-President shall:
a. preside in the absence of the President.
b. serve as chairperson of the Finance Committee.
c. upon incapacitation of the Treasurer, the Vice-President shall sign checks for the Association.
d. assist the president in the performance of his/her duties.
e. act as liaison between committee chairs and the Executive Committee.
3. Secretary: Two (2) year term—The Secretary shall:
a. record the minutes of all meetings of the Association and Executive Committee.
b. assist the President with all correspondence.
c. keep archives of association business.
d. turn over all Association properties to his/her successor in office.
4. Treasurer: Two (2) year term—The Treasurer shall:
a. prepare a budget for the Association.
b. collect money owed to the Association.
c. disburse Association funds, keeping accurate records.
d. submit all books of account for annual review at the annual membership meeting.
e. serve as a member of the Finance Committee and in temporary absence of the Vice-President,
the Treasurer shall chair the Finance Committee.
f. turn over all Association monies, vouchers, books, and papers to his/her successor in office.
5. Past-President: One (1) year term—The Past-President shall:
a. offer counsel and guidance to the current President and Executive Committee.
b. act as liaison between Association allies and the current Executive Committee.
Article V – Association Meetings
Section 1. Annual Meeting: The annual meeting of the Association shall take place at the Mid-
America Veterinary Conference.
Section 2. Executive Committee Meetings: The Executive Committee shall meet as needed and
meetings will be called by the President.
Section 3. Committee Meetings: Committee meetings shall take place as necessary and will be
called by the chairperson.
Section 4. Association Meeting Protocol: All meetings of the Association will be conducted by Robert’
s Rules of Order.
Article VI – Committees of the Association
Section 1. Committees: The Standing Committees of the Association shall be:
A. Finance: The Finance Committee shall:
1. consist of the Vice-President, Treasurer, and one other Association member in good standing.
2. propose a budged for each fiscal year to recommend to the Executive Committee.
B. Newsletter/Publication: The purpose of the committee is:
1. to provide the Association membership with a newsletter/publication at a quarterly interval.
C. Public Relations: The purposes of the committee are:
1. to promote the profession of Veterinary Technology.
2. to promote the Association.
3. to develop programs for presentation to other professional groups and to the public.
Article VII – Amendments
Section 1. Presentation:
a. Amendments may be presented by written petition signed by 2 active members of the Association.
b. A proposed amendment shall be presented to the executive committee by June 1.
c. Copies of the amendment proposal will be distributed to the Membership by way of the Association
Newsletter.
Section 2. Passage: The Constitution and By-Laws may be amended at the annual meeting by a two-
thirds (2/3) majority of the active members of the voting body present and voting.
Section 3. Adoption: Approved amendments will be formerly adopted at the meeting at which they
were passed, and will become effective at the close of said meeting unless otherwise stipulated in
the amendment
Constitution and By-Laws
Article I – Title
The Association shall be known as the Kentucky Veterinary Technician Association, hereafter known
as the Association.
Article II – Purpose/Objective
The purpose or objectives of the association are as follows:
1. To promote the professional and educational advancement of veterinary technicians.
2. To enhance the knowledge and skills of the veterinary technician through continuing education
programs and sponsored sessions.
3. To promote the interests of veterinary technicians through state legislation.
4. To promote and maintain the professional image and high ethical standards of the veterinary
technician.
5. To promote and maintain a cooperative professional relationship with the Kentucky Veterinary
Medical Association and the North American Veterinary Technician Association.
6. To promote the Veterinary Medical profession and the role of the Veterinary Technician.
7. To promote progressive and humane medical care for all animals.
Article III – Membership
Section 1. Active Membership: Active members in the association shall be those who have
graduated from an AVMA accredited veterinary technology education program and registered as a
veterinary technician/technologist in Kentucky. Active membership shall also be extended to
veterinary technicians who are registered, licensed, or certified in another state but are employed in
Kentucky. Active members shall have voting privileges and shall be eligible to hold office.
Section 2. Associate Membership: Associate members of the association shall be those persons
not described in the Active Membership category (Article III. Section 1) including veterinary assistants,
students of an AVMA accredited education program and all others who are interested in supporting
and promoting the KVTA. Associate members shall not be eligible to serve as officers of the
Association, shall not vote in Association affairs, but may at the discretion of the Executive
Committee, serve on committees.
Section 3. Membership dues: Membership to the above categories may be obtained after application
and payment of dues. Annual dues shall be established by the Association. The fiscal year of the
association shall be January 1 through December 31 and there shall be no prorating of dues. Only
active members in good standing may vote for officers or in other affairs of the Association.
Article IV – Officers, Their Election and Duties
Section 1. The Officers of the Association: the elected officers of the association are the: President,
Vice-President/President-Elect, Secretary, Treasurer, and Past-President. These officers shall
compromise the Executive Committee. Each officer shall have one vote with the exception of the
President who shall vote only in order to break a tie vote.
Section 2. Election of Officers:
A. Eligibility: Only active members in good standing with the Association may be nominated for
elective offices. Each officer will also be a member in good standing of NAVTA.
B. Nomination and Election: Active members who are interested in an elected office must submit a
letter of intent to the executive committee by August 1. Active members will be notified of the
nominations through the Association Newsletter and elections will occur at the annual membership
meeting. If more than 1 letter for nomination is submitted, election will be by paper ballot. If 3 or
more letters are submitted, the person with the lowest vote total after the first ballot will be dropped
and another ballot taken until a majority is reached. In the event that no letters of intent are submitted,
nominations will be accepted from the floor at the annual membership meeting.
C. Terms of Office and Installations: Officers newly elected will be installed at the annual
membership meeting. Terms of office shall begin at the close of the annual meeting, in which the
election results are announced, until the close of the next succeeding meeting of the association
when successors to the office are announced.
D. Automatic Succession to Higher Office: The office of Vice-President/President-Elect is an elective
office; at the end of the term of office, The Vice-President/President-Elect will automatically succeed to
the office of President without the formality of election. In like manner, the office of President shall
undertake the office of Past-President of the Association in order to serve in an advisory capacity of
the Association.
E. Duties of the Officers:
1. President: One (1) year term—The President shall:
a. preside at all meetings of the Association and the Executive Committee.
b. coordinate the agenda of all meetings.
c. have the power to break ties.
d. represent the Association in all matters.
e. appoint all committees and monitor their progress.
f. promote the interest and active participation in the Association on the part of the membership and
report activities of the Association by means of the Association Newsletter and speeches.
g. promote the Veterinary Medical Profession and the Veterinary Technology Profession.
h. call meetings of the Executive Committee as needed.
2. Vice-President/President-Elect: One (1) year term—The Vice-President shall:
a. preside in the absence of the President.
b. serve as chairperson of the Finance Committee.
c. upon incapacitation of the Treasurer, the Vice-President shall sign checks for the Association.
d. assist the president in the performance of his/her duties.
e. act as liaison between committee chairs and the Executive Committee.
3. Secretary: Two (2) year term—The Secretary shall:
a. record the minutes of all meetings of the Association and Executive Committee.
b. assist the President with all correspondence.
c. keep archives of association business.
d. turn over all Association properties to his/her successor in office.
4. Treasurer: Two (2) year term—The Treasurer shall:
a. prepare a budget for the Association.
b. collect money owed to the Association.
c. disburse Association funds, keeping accurate records.
d. submit all books of account for annual review at the annual membership meeting.
e. serve as a member of the Finance Committee and in temporary absence of the Vice-President,
the Treasurer shall chair the Finance Committee.
f. turn over all Association monies, vouchers, books, and papers to his/her successor in office.
5. Past-President: One (1) year term—The Past-President shall:
a. offer counsel and guidance to the current President and Executive Committee.
b. act as liaison between Association allies and the current Executive Committee.
Article V – Association Meetings
Section 1. Annual Meeting: The annual meeting of the Association shall take place at the Mid-
America Veterinary Conference.
Section 2. Executive Committee Meetings: The Executive Committee shall meet as needed and
meetings will be called by the President.
Section 3. Committee Meetings: Committee meetings shall take place as necessary and will be
called by the chairperson.
Section 4. Association Meeting Protocol: All meetings of the Association will be conducted by Robert’
s Rules of Order.
Article VI – Committees of the Association
Section 1. Committees: The Standing Committees of the Association shall be:
A. Finance: The Finance Committee shall:
1. consist of the Vice-President, Treasurer, and one other Association member in good standing.
2. propose a budged for each fiscal year to recommend to the Executive Committee.
B. Newsletter/Publication: The purpose of the committee is:
1. to provide the Association membership with a newsletter/publication at a quarterly interval.
C. Public Relations: The purposes of the committee are:
1. to promote the profession of Veterinary Technology.
2. to promote the Association.
3. to develop programs for presentation to other professional groups and to the public.
Article VII – Amendments
Section 1. Presentation:
a. Amendments may be presented by written petition signed by 2 active members of the Association.
b. A proposed amendment shall be presented to the executive committee by June 1.
c. Copies of the amendment proposal will be distributed to the Membership by way of the Association
Newsletter.
Section 2. Passage: The Constitution and By-Laws may be amended at the annual meeting by a two-
thirds (2/3) majority of the active members of the voting body present and voting.
Section 3. Adoption: Approved amendments will be formerly adopted at the meeting at which they
were passed, and will become effective at the close of said meeting unless otherwise stipulated in
the amendment
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