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Kentucky Veterinary Technicians Association
Kentucky Veterinary Technician Association (K.V.T.A.)
Constitution and By-Laws
Article I – Title
The Association shall be known as the Kentucky Veterinary Technician Association,
hereafter known as the Association.
Article II – Purpose/Objective
The purpose or objectives of the association are as follows:
1. To promote the professional and educational advancement of veterinary technicians.
2. To enhance the knowledge and skills of the veterinary technician through continuing
education programs and sponsored sessions.
3. To promote the interests of veterinary technicians through state legislation.
4. To promote and maintain the professional image and high ethical standards of the
veterinary technician.
5. To promote and maintain a cooperative professional relationship with the Kentucky
Veterinary Medical Association and the North American Veterinary Technician
Association.
6. To promote the Veterinary Medical profession and the role of the Veterinary
Technician.
7. To promote progressive and humane medical care for all animals.
Article III – Membership
Section 1. Active Membership: Active members in the association shall be those who
have graduated from an AVMA accredited veterinary technology education program and
registered as a veterinary technician/technologist in Kentucky. Active membership shall
also be extended to veterinary technicians who are registered, licensed, or certified in
another state but are employed in Kentucky. Active members shall have voting
privileges and shall be eligible to hold office.
Section 2. Associate Membership: Associate members of the association shall be
those persons not described in the Active Membership category (Article III. Section 1)
including veterinary assistants, students of an AVMA accredited education program and
all others who are interested in supporting and promoting the KVTA. Associate
members shall not be eligible to serve as officers of the Association, shall not vote in
Association affairs, but may at the discretion of the Executive Committee, serve on
committees.
Section 3. Membership dues: Membership to the above categories may be obtained
after application and payment of dues. Annual dues shall be established by the
Association. The fiscal year of the association shall be January 1 through December 31
and there shall be no prorating of dues. Only active members in good standing may vote
for officers or in other affairs of the Association.
Article IV – Officers, Their Election and Duties
Section 1. The Officers of the Association: the elected officers of the association are
the: President, Vice-President/President-Elect, Secretary, Treasurer, and Past-
President. These officers shall compromise the Executive Committee. Each officer
shall have one vote with the exception of the President who shall vote only in order to
break a tie vote.
Section 2. Election of Officers:
A. Eligibility: Only active members in good standing with the Association may be
nominated for elective offices. Each officer will also be a member in good standing of
NAVTA.
B. Nomination and Election: Active members who are interested in an elected office
must submit a letter of intent to the executive committee by August 1. Active members
will be notified of the nominations through the Association Newsletter and elections will
occur at the annual membership meeting. If more than 1 letter for nomination is
submitted, election will be by paper ballot. If 3 or more letters are submitted, the person
with the lowest vote total after the first ballot will be dropped and another ballot taken until
a majority is reached. In the event that no letters of intent are submitted, nominations will
be accepted from the floor at the annual membership meeting.
C. Terms of Office and Installations: Officers newly elected will be installed at the
annual membership meeting. Terms of office shall begin at the close of the annual
meeting, in which the election results are announced, until the close of the next
succeeding meeting of the association when successors to the office are announced.
D. Automatic Succession to Higher Office: The office of Vice-President/President-
Elect is an elective office; at the end of the term of office, The Vice-President/President-
Elect will automatically succeed to the office of President without the formality of
election. In like manner, the office of President shall undertake the office of Past-
President of the Association in order to serve in an advisory capacity of the Association.
E. Duties of the Officers:
1. President: One (1) year term—The President shall:
a. preside at all meetings of the Association and the Executive Committee.
b. coordinate the agenda of all meetings.
c. have the power to break ties.
d. represent the Association in all matters.
e. appoint all committees and monitor their progress.
f. promote the interest and active participation in the Association on the part of the
membership and report activities of the Association by means of the Association
Newsletter and speeches.
g. promote the Veterinary Medical Profession and the Veterinary Technology Profession.
h. call meetings of the Executive Committee as needed.
2. Vice-President/President-Elect: One (1) year term—The Vice-President shall:
a. preside in the absence of the President.
b. serve as chairperson of the Finance Committee.
c. upon incapacitation of the Treasurer, the Vice-President shall sign checks for the
Association.
d. assist the president in the performance of his/her duties.
e. act as liaison between committee chairs and the Executive Committee.
3. Secretary: Two (2) year term—The Secretary shall:
a. record the minutes of all meetings of the Association and Executive Committee.
b. assist the President with all correspondence.
c. keep archives of association business.
d. turn over all Association properties to his/her successor in office.
4. Treasurer: Two (2) year term—The Treasurer shall:
a. prepare a budget for the Association.
b. collect money owed to the Association.
c. disburse Association funds, keeping accurate records.
d. submit all books of account for annual review at the annual membership meeting.
e. serve as a member of the Finance Committee and in temporary absence of the Vice-
President, the Treasurer shall chair the Finance Committee.
f. turn over all Association monies, vouchers, books, and papers to his/her successor in
office.
5. Past-President: One (1) year term—The Past-President shall:
a. offer counsel and guidance to the current President and Executive Committee.
b. act as liaison between Association allies and the current Executive Committee.
Article V – Association Meetings
Section 1. Annual Meeting: The annual meeting of the Association shall take place at
the Mid-America Veterinary Conference.
Section 2. Executive Committee Meetings: The Executive Committee shall meet as
needed and meetings will be called by the President.
Section 3. Committee Meetings: Committee meetings shall take place as necessary
and will be called by the chairperson.
Section 4. Association Meeting Protocol: All meetings of the Association will be
conducted by Robert’s Rules of Order.
Article VI – Committees of the Association
Section 1. Committees: The Standing Committees of the Association shall be:
A. Finance: The Finance Committee shall:
1. consist of the Vice-President, Treasurer, and one other Association member in good
standing.
2. propose a budged for each fiscal year to recommend to the Executive Committee.
B. Newsletter/Publication: The purpose of the committee is:
1. to provide the Association membership with a newsletter/publication at a quarterly
interval.
C. Public Relations: The purposes of the committee are:
1. to promote the profession of Veterinary Technology.
2. to promote the Association.
3. to develop programs for presentation to other professional groups and to the public.
Article VII – Amendments
Section 1. Presentation:
a. Amendments may be presented by written petition signed by 2 active members of the
Association.
b. A proposed amendment shall be presented to the executive committee by June 1.
c. Copies of the amendment proposal will be distributed to the Membership by way of
the Association Newsletter.
Section 2. Passage: The Constitution and By-Laws may be amended at the annual
meeting by a two-thirds (2/3) majority of the active members of the voting body present
and voting.
Section 3. Adoption: Approved amendments will be formerly adopted at the meeting
at which they were passed, and will become effective at the close of said meeting unless
otherwise stipulated in the amendment